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Executive Assistant - JLLT Spark Venture Fund
San Francisco, CA
Job Description
About JLL Technologies
JLL Technologies is a specialized group within JLL. We deliver unparalleled digital advisory, implementation, and services solutions to organizations globally. We provide best-in-class technologies to bring digital ambitions to life aligning technology, people and processes. Our mission is to leverage technology to increase the value and liquidity of the world's buildings, while enhancing
the productivity and the happiness of those that occupy them. Our offerings focus on the following: CRE Technology (IWMS, CMMS, and EAM), Business Intelligence, Utilization, Workplace Experience and Mobility, and Smart Buildings and Workplaces. We can't wait to see where your ambitions take you at JLL Technologies.
As Executive Assistant for both our Managing Partner and Partner of JLL Spark Global Ventures, You'll play a key role in the successful growth of our technology startup investment business. You will be collaborating across the team and organization to provide phenomenal support. This critical role relies on precise execution, superb communication and creative thinking to ensure the team has everything necessary to achieve the ambitious goals of the portfolio. If you consider yourself a proactive, organized and creative team-player, keep reading!
Responsibilities:
Executive Support: Seamlessly providing executive level administrative support for C-Suite Leader
Calendar management: Efficiently managing and scheduling meetings, calls, and appointments, while also being proactive in ensuring they have ample time for strategic planning and important tasks related to their day to day.
Travel Management: Booking flights, hotels, and ground transportation for business trips, being adept at handling complex itineraries across different time zones.
Expense Management: Expense reconciliation and report management in a timely manner.
Relationship management: Building and maintaining relationships with key stakeholders, including venture capitalists, and entrepreneurs.
Collaboration: Partnering and collaborating with the support team on all day-to-day office activities
Meeting Support: Planning team meetings and working closely with team leaders, coordinating meetings, activities, and communications on behalf of the executives, and handling follow-up actions as needed.
Project Coordination: Supporting administrative teams across the organization on various projects.
Document preparation: Reviewing and proofreading planning documents and presentations
Special projects: Assisting with special projects as assigned.
Qualifications
Bachelor's degree or equivalent experience strongly preferred.
At least 2-3 years of executive assistant experience supporting high-level executives, specifically within the venture capital industry.
Proven ability to handle both internal and startup-related confidential information discreetly and in a diplomatic manner
Unflappable, flexible, and quick to learn and adapt to new situations as the world of startups is both innovative and fast-moving.
Extremely strong communication skills on multiple platforms and mediums (email, text, in person, video calls, etc.) used across the entire portfolio.
Tech savvy and familiar working in both Mac and MS Office operating systems, Teams, Slack, WebEx, Zoom, and PowerPoint
What you can expect from us
We succeed together-across the desk and around the globe and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success. Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
We can't wait to see where your ambitions take you at JLL Technologies.
Apply today!
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
JLL Technologies is a specialized group within JLL. We deliver unparalleled digital advisory, implementation, and services solutions to organizations globally. We provide best-in-class technologies to bring digital ambitions to life aligning technology, people and processes. Our mission is to leverage technology to increase the value and liquidity of the world's buildings, while enhancing
the productivity and the happiness of those that occupy them. Our offerings focus on the following: CRE Technology (IWMS, CMMS, and EAM), Business Intelligence, Utilization, Workplace Experience and Mobility, and Smart Buildings and Workplaces. We can't wait to see where your ambitions take you at JLL Technologies.
As Executive Assistant for both our Managing Partner and Partner of JLL Spark Global Ventures, You'll play a key role in the successful growth of our technology startup investment business. You will be collaborating across the team and organization to provide phenomenal support. This critical role relies on precise execution, superb communication and creative thinking to ensure the team has everything necessary to achieve the ambitious goals of the portfolio. If you consider yourself a proactive, organized and creative team-player, keep reading!
Responsibilities:
Executive Support: Seamlessly providing executive level administrative support for C-Suite Leader
Calendar management: Efficiently managing and scheduling meetings, calls, and appointments, while also being proactive in ensuring they have ample time for strategic planning and important tasks related to their day to day.
Travel Management: Booking flights, hotels, and ground transportation for business trips, being adept at handling complex itineraries across different time zones.
Expense Management: Expense reconciliation and report management in a timely manner.
Relationship management: Building and maintaining relationships with key stakeholders, including venture capitalists, and entrepreneurs.
Collaboration: Partnering and collaborating with the support team on all day-to-day office activities
Meeting Support: Planning team meetings and working closely with team leaders, coordinating meetings, activities, and communications on behalf of the executives, and handling follow-up actions as needed.
Project Coordination: Supporting administrative teams across the organization on various projects.
Document preparation: Reviewing and proofreading planning documents and presentations
Special projects: Assisting with special projects as assigned.
Qualifications
Bachelor's degree or equivalent experience strongly preferred.
At least 2-3 years of executive assistant experience supporting high-level executives, specifically within the venture capital industry.
Proven ability to handle both internal and startup-related confidential information discreetly and in a diplomatic manner
Unflappable, flexible, and quick to learn and adapt to new situations as the world of startups is both innovative and fast-moving.
Extremely strong communication skills on multiple platforms and mediums (email, text, in person, video calls, etc.) used across the entire portfolio.
Tech savvy and familiar working in both Mac and MS Office operating systems, Teams, Slack, WebEx, Zoom, and PowerPoint
What you can expect from us
We succeed together-across the desk and around the globe and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success. Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
We can't wait to see where your ambitions take you at JLL Technologies.
Apply today!
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
2 to 3 years
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